Using high quality simultaneous interpretation equipment is not the only important aspect to ensure great interpretation services. After years of working in the conference industry, we’ve perfected the art of interpretation, with room layout being at the forefront of providing a flawless solution. Within the room layout banner, we have identified 5 key themes that should always be adhered to when planning for simultaneous interpretation.

The site-plan

The first step of the process is to source a site-plan that meticulously details all measurements of the conference room. In doing so, you will be able to plan according to the exact measurements of the room, without being left with any unpleasant surprises when the time comes to set up for the conference.

The interpreter booth

Interpreter booths are notorious for taking up a great deal of (although necessary) space within conference rooms. However with effective planning, this will not be an issue. Interpreter booths are usually around 1.8m x 1.8m so we advise keeping a 3m x 3m space available for each booth. In addition to these measurements, the booths must be placed in an area where interpreters have an unobstructed view of the conference proceedings.

The delegates

Since delegates are the lifeblood of conferences, it is important to be mindful of these individuals. To ensure that delegates are unbothered by the voices of interpreters, keep an area of at least 2m free between the delegates and the interpreter booth.

The audio

When it comes to SI, calculating the radiators signal range is undoubtedly one of the most important aspects of the planning process. By doing so, you will determine how many radiators are needed to cover the entire room. If the conference room has multiple seating levels, the radiators must be mounted on trusses for improved signal coverage. In addition to this, delegates must be made aware that if they place their receivers in their pockets, the signal could potentially be disrupted.

Precautionary measures

For safety reasons and fire precautions, leave a space open behind the booth and also ensure that there is ample room for the interpreter to open the booth door without any obstructions.

The above-mentioned themes only serve as a guideline for conference room layouts. As such, we advise consulting a professional to ensure that you get the most out of your SI efforts, while leaving a lasting impression on your delegates. For a quote, contact us here: http://congressrental.co.za/contact-us/