With environmental issues being a hot topic of discussion throughout the world, workplace sustainability is something that can no longer be ignored by any business. One of the biggest ways in which the events industry can address related issues is to introduce paperless conferences. Going paperless is not only eco-friendly, but it also provides an unmatched convenience for attendees. Continue reading to find out how to make your next conference paperless.
Create a mobile-friendly event website
By creating mobile-friendly event websites, delegates are able to not only access information prior to the event, but they can also digitally access information that is usually provided as handouts at the event. Think agendas, speakers, company brochures, floor plans, exhibitors, etc. However, if a website isn’t quite what you’re looking for, rather opt for an event app. There’s a multitude of companies who are able to create these applications quickly and cost-effectively. Some companies also choose to use a blend of both to ensure that all audiences are captured.
Use tabletop microphones
The Bosch DCN Multimedia Conference System brings people and content together by increasing presentation effectiveness and enhancing interaction between people. Perfect for small to medium conferences, the system allows documents to be displayed and shared without having to rely on printed handouts. Moreover, the conference system is Internet-accessible, adding even more value to the state-of-the-art system.
Choose ‘digital-friendly’ venues
Many conference venues are working towards creating sustainable environments where organisers are encouraged to incorporate green initiatives. These venues offer, amongst other things, digitally enhanced facilities such as digital display units, video walls and options for project mapping/presentations. By choosing a venue that offers these facilities, you’re halfway through to organizing a paperless conference.
Before the start of the event, be sure to notify delegates about the digital avenues that will be used in lieu of printed materials. Explain that they can expect to see QR codes throughout the venue, which will provide them with access to specific information. During the conference, staff members should be readily available to assist anyone with the use of these digital platforms. All in all, going paperless is a relatively simple task however, its importance spans far further than just ‘moving towards a digital era’. For all your conference requirements contact us today: https://congressrental.co.za/contact-us/
